Financial Data
Updated 30 Sep 2020

The reality of e-meetings in South Africa today

Mobile technologies and Internet engagement platforms such as e-meetings are redefining the fundamentals of client and staff engagement for local professionals and SMMEs. 

Neil Summers, 23 December 2017  Share  0 comments  Print

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The number of devices connected to the Internet worldwide is increasing exponentially. 80% of these are mobile devices. In South Africa, PwC estimates that 77.8% of local consumers will have Internet access in the next four years. 90% of access will be via mobile devices. 

This mass digital migration to mobile technologies is transforming the way businesses communicate and do business internally and externally. As such, embracing mobile technologies that support mobile-enabled business processes are, therefore, crucial to the strategic, operational and financial success of businesses.

One of the mobile technologies transforming business processes is e-meetings. These meetings take place over a digital platform such as web-based meeting software, allowing individuals and groups anywhere in the world to meet and interact.

Related: Virtual offices and digital meetings - What’s the hype?

It delivers so many clear-cut business benefits that it is no surprise that e-meetings are fast gaining traction in the business world.

The benefits of e-meetings 

  • Allow for ‘face-to-face’ client interactions via Internet-based video, anywhere, anytime
  • Provide a more personal interaction than emails or telephone calls
  • Enhance service for today’s fast-paced, mobile and digitally-enabled clients
  • Offer a ‘greener’ alternative by minimising carbon emissions generated by travelling
  • Generate significant cost savings – in some cases up to 50% of travel costs
  • Boost staff productivity - e-meetings take up less time with efficient agendas and outcomes.

Digital meetings are forecast to make up more than 50% of engagement with clients and predicted to become a key strategy for professionals and SMMEs. This uptake has grown so much that local legislation has been forced to keep pace. Changes now allow companies to enter into contracts electronically with additional application ranging from electronic signatures to digitally-enabled board meetings. 

The challenges

Given the business benefits of e-meetings and the general familiarity of staff and clients with options such as Skype, Hangouts and Facetime, why aren’t more companies harnessing this technology?

Common challenges include a lack of information, the fear of technology, the cost of mobile data, limited broadband access and corporate infrastructure and firewalls. However, professionals and SMMEs can overcome these challenges with a few action steps. 

Related: Three meetings every business should have

Make the right choice about e-meetings 

  • Be proactive rather than reactive when harnessing the benefits of e-meetings
  • Speak to technology experts to understand the different e-meeting options available - don’t be afraid to conduct your own research if need be
  • Confirm what works for your specific business and your clients
  • Understand the costs, the savings and the productivity enhancements that can be achieved
  • Look for the right software application that can add further functionality, such as digital signing capacity, on-screen document authentication, real-time document amendments, and meeting recordings.

Embracing Internet based technologies such as e-meetings will allow you to reap the benefits of reduced costs, increased productivity and the ability to meet rapidly changing client engagement demands.

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About the author

Neil Summers

Neil Summers has many years’ experience in both sales and the tech sector. Prior to him taking up his role at Moonstone as Head of Sales, Neil was involved in many different projects and initiatives. As a consultant, he assisted companies and organisations in developing their skills, courseware and engaging in training projects for companies in the health, hospitality, tourism and financial services sectors. He has had a particular focus on end user environment, compliance and assessment. He has managed various IT projects in both the private and public sectors and consulted to different technology companies with regards sales strategies and business development. Neil has spoken at international conferences and remains dedicated to the vision of a broad IT enabled South African and, indeed, global community. Twitter @neiljnb or email [email protected]

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